Information for Supervisors

 

Supervising Faculty

UROP is open for student application in Fall, Spring and Summer. Students work with a supervising faculty member on a research project offered by the faculty, or they may design their own research project with the consent of the faculty member assigned to supervise them.

 

All full-time tenure-track faculty members at HKUST are welcome to become a UROP supervisor or co-supervisor. To submit research project(s), please go to the UROP Online System (log-in with your ITSC account name and password) to fill in the project details. Please refer to the UROP Schedule for the upcoming project submission period, and check out the System Guidebook for more information on how to manage your UROP projects and students.


General Guidelines

It is vital to any research project that students are provided with ample attention, guidance and quality supervision. Accordingly, each UROP supervising faculty member is permitted to supervise a maximum of five UROP projects and no more than 10 UROP students for UROP1000 / 1100 / 2100 / 3100 / 4100 combined in any single term, as the main supervisor and co-supervisor. 

 

Furthermore, supervising faculty members must arrange a minimum of one contact hour per week (preferably face-to-face) for each project with student enrollment. If two or more students are enrolled in a project, then group meetings are permitted. Upon program completion, supervising faculty members must review the student reports and submit their grades through the UROP Online System.

 

UROP Faculty Award

To encourage high-quality research, UROP supervising faculty members are welcome to nominate their students who exhibit excellent research performance to receive the Mr. Armin and Mrs. Lillian Kitchell Undergraduate Research Award. The supervising team of the winning students will be presented with the UROP Faculty Research Award of HK$20,000 research fund. Please stay tuned to the UROP Office’s email announcement regarding the nomination details.

 

UROP Support Grant

First launched in Spring 2016-17, the UROP Support Grant (previously named UROP Faculty Support Grant) aims to provide additional fund to help enhance the continuous development of an existing UROP project, and to encourage a long-term UROP experience for undergraduate students. It is offered every Fall, Spring and Summer by email announcement from the UROP Office. The application should be jointly submitted by an undergraduate student and a faculty supervisor. Each supervisor is eligible to receive a support grant of up to HK$30,000 per project, and no more than two awarded grants per academic year.

 

List of awarded projects:

2016-17 | 2017-18 | 2018-19 | 2019-20 

 

UROP Collaboration Fund

This funding scheme is to provide funding support for initiatives aiming to enhance undergraduate research through collaboration with the UROP. The collaboration should be a joint effort to encourage undergraduate students from all disciplines to engage in academic research. The scheme is open for applications once per year and each approved application will be capped at HK$100,000. For details, please refer to the Scheme Notes here.

 

List of awarded projects:

2019 


Please stay tuned to the UROP Office’s email announcement regarding the application details for both funding schemes. For the application form, please go to the "Download Area". 

 

The differences between the UROP Support Grant and the UROP Collaboration Fund are listed in the table below:

 

UROP Support Grant

UROP Collaboration Fund

Objective To provide additional fund to help enhance the continuous development of an existing UROP project, and to encourage a long-term UROP experience for undergraduate students. To provide funding support to faculty members for developing a new multi-semester or multi-year program, or enriching an existing program of that nature, that engages a relatively large number of undergraduate students in research experience, preferably with collaborative components (e.g., international collaboration, collaboration with NGOs).
Eligibility Existing UROP supervisors with at least one student who has completed UROP1000 under a closely related project or UROP1100 or above under the same project. All full-time faculty members
Funding Scope All research-related expenses excluding salaries, travel or food. In general, membership/publication fees, journals/books for referencing are not supported. Fundable items include equipment, consumables, survey participant fees/incentives etc. All research-related expenses excluding salaries or food.  Travel expenses can only be used by the participating undergraduate students in the project.
Funding Limit Up to HK$30,000 per project and no more than two awarded grants per academic year. Up to HK$100,000 for each approved application and no more than one awarded grant per academic year.
Funding Period The funding is valid for one year since the start date of the awarded semester and non-extendable unless the same project is awarded again. The project should last for multiple semesters over up to two years and is renewable upon approval by the UROP Office.
Application Requirement Application should be jointly submitted by an undergraduate student and the corresponding faculty supervisor. Application should be submitted by the lead HKUST faculty member, with a support letter from the collaborating party.